We're excited to announce our latest addition to
EquipCalendar, a new report called the Dropoff/Pickup report. It was suggested by one of our users, a beach and baby gear rental company, and is a great new tool for customers and drivers alike. The DropOff portion of the report is specifically for the customers, detailing their rental items as well as a company logo, welcome and thank you messages. Everything on the Dropoff report is completely customizable. The Pickup portion of the report is specifically for the driver, listing all of the event and customer contact info, that same list of rental items and the pickup date.
We added the DropOff/Pickup report option to the top of every Event screen, as well as a print option on the event calendar views (day, week and month).
Here is a screenshot of the key fields on an example Dropoff/Pickup report.
1) Event contact info.
2) Your company logo, preferably in a 175x175px size.
3) The dropoff date and time. You have the option of configuring this to use either the Dropoff date or the Event Start date for the actual event.
4) The pickup date and time. You have the option of configuring this to use either the Event End date, Teardown date or Pickup date for the actual event.
5) A welcome message, completely customizable for your company.
6) A list of inventory or assets rented.
7) A thank you message, completely customizable for your company.
8) A dividing line between the Dropoff portion of the report for the customer and the Pickup portion for the driver.
9) Customer contact info.
10) The pickup date and time. You have the option of configuring this to use either the Event End date, Teardown date or Pickup date for the actual event.
Here is a screenshot of an actual, final report.
If you are in the rental business, then you already know
that the most important item that will determine the success of your business
is the inventory that you have on hand and your ability to manage it properly.
Unfortunately, this can be something that is difficult to do if you don’t have
the right tools in place.
There are many ways that you can manage your inventory, but
one of the best ways is to have a system that will keep track of everything for
you. When you are in the rental business, you will need to be able to track
orders so that you can eliminate orders becoming lost or misplaced. This can
help you to eliminate any issues that are related to discovering that you are
missing something that your customers need.
You should also have a system in place that will help you
track the trends in the market so that you will know what the demand for your
products is. This will help you to determine exactly what you need to keep in
stock and when you need to add to your inventory of supply. Along with this,
your system should be able to determine the minimum amount of products that you
should have in your inventory.
Another benefit that you will have when you manage your
inventory is the ability to better handle rush orders. Since rush orders are
not typically something that you can plan for, you will be able to determine
exactly when the product will be available as well as how quickly you can get
them ready to be sent out for the order. This can greatly improve your response
to rush orders.
You will also find that you are able to improve the amount
of time that it takes to deliver equipment to your customers as well. When you
have a system that will help you to know where your inventory is and when it is
scheduled to be returned, you will be able to determine exactly when you will
be able to deliver new orders to your customers.
Not only will this help you to run your business more
effectively and efficiently, you will also be able be able to maximize profits
as well. By having an inventory that is managed properly, you will be able to
determine which items are not being used frequently so that you can consider
removing them from your product line.
Managing your inventory properly can be one of the biggest
benefits to any rental business owner. It will help improve turnaround time as
well as customer service and you will always know exactly what you need to have
in stock in order to fulfill all of your customers’ needs.
Since there are many different ways that you can
manage your inventory, you should select a method that makes the most sense for
your business structure. However, a computer system is probably the simplest
and most reliable system to use and can help keep your inventory in proper
shape.
What makes us different here at EquipCalendar?
We understand the stakes for the rental equipment owner.
We know that you aren't working for a paycheck. You are working for your life and livelihood. The lines between your business and your life are thinner than anyone else you may know. That's part of the reason we developed our application as mobile first. Any time a customer calls you may be in the office or out in the field. You may use a tablet or a smartphone. You are using what works in your business and in your life.
We respect your bottom line.
We know that you are much closer to your bottom line and someone at a larger company. We also know that, most of the time, your bottom line is much closer to your personal income. We could be one of those companies that charges extra fees for every stage of your growth. An extra charge for two more users or 50 more pieces of equipment or 250 more events per year. How much respect for you and your bottom line is in that pricing structure? None. That's why we offer a flat fee for the whole year and why we'll never raise rates on an existing customer. You could be with us for 10 or 20 years, but we'll never charge you more than the day you signed up. Simple. Respectful. Honest. Much how you treat your own bottom line.
We leverage simplicity to create more time for you to run your business.
Our software is the simplest rental equipment software out there and we're kind of proud of that. That simplicity means that anyone can be quickly up and running with our tools. What's needed for inventory configuration? A description of the of equipment or asset and the maximum quantity you have available. What's needed for a rental? The times that are important to the client and yourself, the event and customer contacts, and lastly, the inventory they'll need to rent. If you or your employees, even new employees, don't understand the software in the first 5 minutes, we have failed you. We don't think that will happen. If there is any complexity at all, it's in the flexibility of our calendar views. You may run your business using Day, Week or Month views. You may need to analyze your inventory availability. Your information is never more than two clicks away, so you can get back to the running of your business as soon as possible.
If you'd like a free 14 day trial of
EquipCalendar, just click
here. Absolutely no credit card required.
The key to having a successful business is to have the right tools, and for people that are in the audio and visual rental business, particularly for events, parties and weddings, having the right tools can mean the difference between having a successful business and that business ultimately failing. For the audio-visual industry, there is a valuable tool that can offer a mobile solution known as Equip Calendar. With Equip Calendar, people who make a living by providing music and entertainment for special events can benefit in ways that will improve their business and help them make more money.
Equip Calendar Can Help with Event Scheduling
For people who provide music for events such as graduation parties, birthdays, and other special occasions often find themselves in need of a little help to keep their business organized. With Equip Calendar, every single party can be entered into one convenient calendar easily available on every user’s favorite gadget – smart phones and tablets. Just one touch and a user can get instant access to all of its functions, which will help them be on time for their commitments and have the right equipment required for a particular event.
Equip Calendar Can Keep Everything Organized
In addition to having a calendar with all the parties scheduled, Equip Calendar can also make sure that the events and parties take place in an orderly fashion. The software guides you through your gig’s schedule – it tells you when to arrive, when to set up, when the event itself starts, and what happens afterwards. With the Equip Calendar software, the whole night will run smoothly because the user will be able to keep track of all of the tasks and duties. Equip Calendar makes every gig a pleasant experience.
There is no business and no real entrepreneur without tools that allow them to schedule inventory, gain customers and make money. People working in the audio-visual rental industry can hardly be well-organized and expect profit if they cannot keep track of their schedule, which needs to be in perfect order, as well as each of their gigs. Equip Calendar is a mobile solution, and those in the lighting and audiovisual industry are becoming increasingly fond of the software since it has proven to be very useful in running their businesses. Thanks to Equip Calendar, the basic resources – the calendar and equipment is readily at hand– anyplace and anytime.