Schedule and track your events and equipment with ease

We understand the stakes for the rental equipment owner

What makes us different here at EquipCalendar?

We understand the stakes for the rental equipment owner.

We know that you aren't working for a paycheck.  You are working for your life and livelihood.  The lines between your business and your life are thinner than anyone else you may know.  That's part of the reason we developed our application as mobile first.  Any time a customer calls you may be in the office or out in the field.  You may use a tablet or a smartphone.  You are using what works in your business and in your life.

We respect your bottom line.

We know that you are much closer to your bottom line and someone at a larger company.  We also know that, most of the time, your bottom line is much closer to your personal income.  We could be one of those companies that charges extra fees for every stage of your growth.  An extra charge for two more users or 50 more pieces of equipment or 250 more events per year.  How much respect for you and your bottom line is in that pricing structure?  None.  That's why we offer a flat fee for the whole year and why we'll never raise rates on an existing customer.  You could be with us for 10 or 20 years, but we'll never charge you more than the day you signed up.  Simple.  Respectful.  Honest.  Much how you treat your own bottom line.

We leverage simplicity to create more time for you to run your business.

Our software is the simplest rental equipment software out there and we're kind of proud of that.  That simplicity means that anyone can be quickly up and running with our tools.  What's needed for inventory configuration?  A description of the of equipment or asset and the maximum quantity you have available.  What's needed for a rental?  The times that are important to the client and yourself, the event and customer contacts, and lastly, the inventory they'll need to rent.  If you or your employees, even new employees, don't understand the software in the first 5 minutes, we have failed you.  We don't think that will happen.  If there is any complexity at all, it's in the flexibility of our calendar views.  You may run your business using Day, Week or Month views.  You may need to analyze your inventory availability.  Your information is never more than two clicks away, so you can get back to the running of your business as soon as possible.

If you'd like a free 14 day trial of EquipCalendar, just click here.  Absolutely no credit card required.

Website and social media advice for your party rental business

Here are just a few tips for our friends in the party rental business...

Use the web for data because it has it, tons of it.  Research competitor rental prices and set your prices accordingly.  Research your competitors special offers and coupons, see if they appeal to the consumer in you.  Find out who has the easiest to read and navigate website in your industry and emulate them.

Social media is easier than you think and pictures rule the world.  With a single picture of your latest delivery and setup, you have a social media campaign, ready to upload and you didn't have to hire anyone extra for it.  Upload the picture, mention the city or neighborhood you delivered to, the type of party, and you've improved your search results for the next prospective customer.

Package your rentals to make it easy for your customers.  Prospective customers do not want to wade through a page for chairs, a page for tables, a page for linens with a calculator in hand.  Any items that are frequently rented together, perhaps matched by color or theme, create a "ready to go" package out of it and give them the discount price you would have anyways for bundling.  You could have a red package, a red+white+blue package, a cowboy package, anything you can dream up.

Do not put 25-50 links, buttons or categories on your website.  Your prospective customers will get confused.  They will have a product or search term in mind, and if it doesn't match yours or is tough to find amongst the busyness of all of your listings, you could lose the sale.  Try this out, for one month, when a prospective customer calls in, log the name of the product they are calling for, in their own words.  Those are the words you want on your website.

Create and experiment with a Display Network campaign on Google Adwords.  Simply put, this is an advertising campaign that targets mobile phones and tablets exclusively, in the city or cities of your choice.  You can pay as little as 4 or 5 pennies for a click.  You can even set a max budget per day, for clicks, at something as low as a $1.00.  That's cheap, less than gas for one or two deliveries.  We do the same thing ourselves and today (10/3/2014), our ads were shown to 11,000+ prospective customers and we only paid $1.94 for those that clicked on the ad for more info.

Create a service area page.  Chances are you serve a major metropolatin area, but you still need to tell customers, and the search engines, where you can provide rentals.  It's also a good opportunity to talk about delivery charges or maximum distance before surcharge.  Plus, not every person is a literal person, some people are visual so you need to include a picture of the metro area, perhaps drawing a "Shape" on Google Maps or use ScribbleMaps, then sharing it with your website visitors.

Get repeat or new business with an email campaign.  Do you know how much email campaigns cost?  Most of the time, it's a big fat zero until you get over 2000 users or 12000 emails in a year.  We use/recommend MailChimp for these reasons, it's affordable (or free) and to be honest, if you have more than 2000 subscribers, you won't mind paying a little to turn them into repeat customers.  Here's another secret, some visitors to your website just come there looking for an email subscription to get discounts or other offers.  They aren't there to buy (yet), they are there to try and get a deal.  Don't let those opportunities pass you by because they are free too!

Give coupons or discounts for reviews on Yelp and Google+.  It's a big social world out there.  People trust the recommendations they read online, even when they've never met the person writing it.  People check to see if you've been reviewed and if you have 4 or 5 stars.  If you've already landed a party rental client, ask them for 1% of effort on their part to write a review of their experience with your company and staff.  If 1% of effort is too much, offer them a coupon, perhaps a referral discount for a friend or their next party.

This info brought to you by EquipCalendar.  Track your events and equipment with ease!

How Mobile Solutions Can Help Your Inflatable Rental Business

Nothing can make a child’s party come to life in the way that an inflatable bounce house can. The inflatable rental industry has really taken off in recent years and more and more individuals splurge on this luxury for their children. The joy and excitement that inflatable bounce houses and castles can bring is unparalleled. However, making your inflatable rental business more profitable is all about investing in mobile solutions. Mobile solutions have the ability to add convenience for all parties involved. Why not find out what mobile solutions can offer your inflatable rental business?

Always On The Go

It is no secret that your business is mobile and almost always on the go. This means that you need access to mobile solutions designed to help add higher levels of customer satisfaction. Since your business is always on the go, mobile is the only way that you can bring consumers more awareness.

Let Them Know You’re in Route

Know you can increase the levels of communication with your customers by letting them know specific time of delivery and arrival. This allows them to know exactly when to expect you and takes all the guesswork out of delivery. Giving your customers access to more information only helps to make their experience with your inflatable rental business more appealing. As a mobile solution, EquipCalendar is here to increase levels of communication with consumers.

Track Inventory More Effectively

Mobile solutions for your inflatable rental business will also help you to keep a closer eye on your inventory.  EquipCalendar manages your inventory and allows you to make the most of your resources and to keep your customers happy. You should know that inventory management is greatly improved with the use of a calendar to track inventory at all times. This allows you to know exactly where your inventory is and enables you to know the time periods that are the busiest. Overbooking will be a mistake of the past if you finally decide to invest in mobile solutions such as EquipCalendar for your inflatable rental business. 

Owning a business that is always on the go is not an easy proposition, but now you have access to tools that are designed to make everything much simpler. EquipCalendar is an affordable mobile solution and a great way to offer levels of customer satisfaction that you never thought possible.