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The basics of an equipment rental agreement - Part 4 - Care of Equipment



Working out the details of your equipment rental agreement is a lot of work.  We at EquipCalendar understand and hopefully we can help with our series of blog posts about the basics of an equipment rental agreement.  Today's post focuses on care of the equipment.  Here are some suggestions:

Specify that the Renter agrees that Equipment will be used in the prescribed manner for which it is intended.  Remind the Renter that the Equipment can only be used in a careful and proper manner, and in a way that is consistent with Owner's instruction and/or Equipment manuals (especially if you will be furnishing manuals only).

Be sure to note that the Renter cannot undertake any repairs or alterations, or the addition of any accessories, without Owner's prior written consent. Also, any repairs made during the rental Terms, shall be paid by the Renter, including but not limited to labor, materials, parts and other items.

In case you missed the first post in this series, regarding "Defining the terms", you can find it here.
In case you missed the second post in this series, regarding "Payment", you can find it here.
In case you missed the third post in this series, regarding "Location of Equipment", you can find it here.

The basics of an equipment rental agreement - Part 3 - Location of Equipment



Working out the details of your equipment rental agreement is a lot of work.  We at EquipCalendar understand and hopefully we can help with our series of blog posts about the basics of an equipment rental agreement.  Today's post focuses on location.  Here are some suggestions:

It's incredibly important that you spell out each and every location the Renter plans to utilize the equipment you are renting out.  If another business, or business owner, is renting the equipment, be sure that you know any, and all, sites that the equipment might be used at.  This could also aid in the recovery of your equipment, should the Renter fail to return it in a timely manner.

After spelling out the location, state clearly that the equipment cannot be used AND located at only that location, unless expressly agreed otherwise, in writing, by the Owner of the equipment.  Make sure the Renter warrants and agrees that Equipment will not be moved to another address, without the written notice and agreement by the Owner.


In case you missed the first post in this series, regarding "Defining the terms", you can find it here.
In case you missed the second post in this series, regarding "Payment", you can find it here.

The basics of an equipment rental agreement - Part 2 - Payment

Working out the details of your equipment rental agreement is a lot of work.  We at EquipCalendar understand and hopefully we can help with our series of blog posts about the basics of an equipment rental agreement.  Today's post focuses on payment.  Here are some suggestions:

Explicitly define the rental rates the Renter agrees to, for each and every piece of equipment included in the rental.  Define the amount per minute, hours, days, weeks or months they are renting the equipment for.

Include an "authorization to charge" the debit or credit card on file and that all payments and fees due under this Agreement will be charged using that card.

List all "other charges", this can include optional services, such as cleaning and repair, applicable taxes, loss or damage or repair, late fees, expenses to recover unreturned equipment by the Renter, and all costs to collect unpaid monies due (including insufficient funds).

Also, should your business support installment payments, define the terms (days or dates within a due date) for making those payments and any surcharge per period (hours, days, weeks, months) for late payments.

In case you missed the first post in this series, regarding "Defining the terms", you can find it here.