EquipCalendar

Schedule and track your events and equipment with ease

Latest addition to EquipCalendar, the Inventory Sales Report

We're excited to announce our latest addition to EquipCalendar, a new report called the Inventory Sales report. It was suggested by one of our users, an event solutions company, and is a great new tool for any customer who loves analyzing sales data.

Criteria

Enter a start date, end date, specify the group by (Day, Week, Month or Year) and status (Quoted, Confirmed or Both).  The report can preview the data or export it to CSV (Comma Separated Values).

Preview



Period:  Date, Week, Month or Year
Inventory:  The name of your product
MaxQty: The maximum available quantity of the inventory item/product.
Inactive: Inventory status.
Events:  Number of events the inventory item/product is scheduled for in that period.
Rentals:  Number of units rented in that period.
Avg Price:  Average price of each unit rented in that period.
Avg Sale:  The average total sale amount for all events in that period.
Grand Total:  The total sales for all events in that period.

Print


No matter whether you use a PC, tablet or smartphone, our reports will provide a nice printable format for use on that device.

Export to CSV


The above CSV export is for the Day grouping (group by).  It also has columns for Year, Month, Day and Day of Week for further analysis.  What you see above is what you'll get when you export this report to CSV (Comma Separated Values).

Latest addition to EquipCalendar, the Dropoff/Pickup report

We're excited to announce our latest addition to EquipCalendar, a new report called the Dropoff/Pickup report. It was suggested by one of our users, a beach and baby gear rental company, and is a great new tool for customers and drivers alike.  The DropOff portion of the report is specifically for the customers, detailing their rental items as well as a company logo, welcome and thank you messages.  Everything on the Dropoff report is completely customizable.  The Pickup portion of the report is specifically for the driver, listing all of the event and customer contact info, that same list of rental items and the pickup date.

We added the DropOff/Pickup report option to the top of every Event screen, as well as a print option on the event calendar views (day, week and month).


Here is a screenshot of the key fields on an example Dropoff/Pickup report.

1)  Event contact info.
2)  Your company logo, preferably in a 175x175px size.
3)  The dropoff date and time.  You have the option of configuring this to use either the Dropoff date or the Event Start date for the actual event.
4)  The pickup date and time.  You have the option of configuring this to use either the Event End date, Teardown date or Pickup date for the actual event.
5)  A welcome message, completely customizable for your company.
6)  A list of inventory or assets rented.
7)  A thank you message, completely customizable for your company.
8)  A dividing line between the Dropoff portion of the report for the customer and the Pickup portion for the driver.
9)  Customer contact info.
10)  The pickup date and time.  You have the option of configuring this to use either the Event End date, Teardown date or Pickup date for the actual event.

Here is a screenshot of an actual, final report.

Rental work orders for the crew on the go

One of the handy features is ability to send your driver out with a simple to follow work order.  It contains all of the important information about the event but also provides fields for the driver.  What time did they arrive/dropoff/setup or teardown/pickup?  How much inventory was scheduled, delivered and picked up.  Are there any additional notes concerning damage to the inventory?

Take a look...

Introducing the Weekly View of Equipment Rentals

Get a weekly view of your equipment rentals using this new feature


Based on customer feedback, we recently added the "Weekly" view, which is a new addition to our other views, Monthly and Daily.

The Weekly view is pretty cool, especially for those wanting a print out of the next week (i.e. 7 days) of work ahead.  Consider it a weekly agenda or a getting things done (GTD) manifesto!
Note the handy 'Week' icon

The Weekly View can also switch between viewing your rental events (i.e. tasks) and rental inventory for the given week.


Weekly tasks view
Weekly tasks view