EquipCalendar

Schedule and track your events and equipment with ease

Latest addition to EquipCalendar, the Inventory Sales Report

We're excited to announce our latest addition to EquipCalendar, a new report called the Inventory Sales report. It was suggested by one of our users, an event solutions company, and is a great new tool for any customer who loves analyzing sales data.

Criteria

Enter a start date, end date, specify the group by (Day, Week, Month or Year) and status (Quoted, Confirmed or Both).  The report can preview the data or export it to CSV (Comma Separated Values).

Preview



Period:  Date, Week, Month or Year
Inventory:  The name of your product
MaxQty: The maximum available quantity of the inventory item/product.
Inactive: Inventory status.
Events:  Number of events the inventory item/product is scheduled for in that period.
Rentals:  Number of units rented in that period.
Avg Price:  Average price of each unit rented in that period.
Avg Sale:  The average total sale amount for all events in that period.
Grand Total:  The total sales for all events in that period.

Print


No matter whether you use a PC, tablet or smartphone, our reports will provide a nice printable format for use on that device.

Export to CSV


The above CSV export is for the Day grouping (group by).  It also has columns for Year, Month, Day and Day of Week for further analysis.  What you see above is what you'll get when you export this report to CSV (Comma Separated Values).

The Secret Weapon of a Rental Business Owner: A Well Managed Inventory

If you are in the rental business, then you already know that the most important item that will determine the success of your business is the inventory that you have on hand and your ability to manage it properly. Unfortunately, this can be something that is difficult to do if you don’t have the right tools in place.

There are many ways that you can manage your inventory, but one of the best ways is to have a system that will keep track of everything for you. When you are in the rental business, you will need to be able to track orders so that you can eliminate orders becoming lost or misplaced. This can help you to eliminate any issues that are related to discovering that you are missing something that your customers need.

You should also have a system in place that will help you track the trends in the market so that you will know what the demand for your products is. This will help you to determine exactly what you need to keep in stock and when you need to add to your inventory of supply. Along with this, your system should be able to determine the minimum amount of products that you should have in your inventory.

Another benefit that you will have when you manage your inventory is the ability to better handle rush orders. Since rush orders are not typically something that you can plan for, you will be able to determine exactly when the product will be available as well as how quickly you can get them ready to be sent out for the order. This can greatly improve your response to rush orders.

You will also find that you are able to improve the amount of time that it takes to deliver equipment to your customers as well. When you have a system that will help you to know where your inventory is and when it is scheduled to be returned, you will be able to determine exactly when you will be able to deliver new orders to your customers.

Not only will this help you to run your business more effectively and efficiently, you will also be able be able to maximize profits as well. By having an inventory that is managed properly, you will be able to determine which items are not being used frequently so that you can consider removing them from your product line.

Managing your inventory properly can be one of the biggest benefits to any rental business owner. It will help improve turnaround time as well as customer service and you will always know exactly what you need to have in stock in order to fulfill all of your customers’ needs.

Since there are many different ways that you can manage your inventory, you should select a method that makes the most sense for your business structure. However, a computer system is probably the simplest and most reliable system to use and can help keep your inventory in proper shape.

Customer service means knowing your rental inventory inside and out

Businesses and companies often struggle for customers. From economic hardships to customer attraction, some companies just aren't cut out to be a force in an already competitive and tight market. While some companies are just destined to not be, there are some companies that are failing when they shouldn't be. These companies might manage several employees, have an impressive customer base, and even have some money channeled for marketing/advertising, but these facts mean little when you talk of customer service and inventory. If you own a company, but you aren't keeping an idea of your inventory, there will be consequences for you and your company. Knowing the amount and the kind of inventory you hold will make it extremely easier to provide to rental customers.

Why is it important?

You might be wondering what is so important about knowing your inventory. For some company owners, inventory poses no special problem, as they keep a routine eye on it constantly. For others, their own inventory may be a mystery to them, and its unknown availability is a consistent problem in running the business. Think of this as an example. If you work as a waiter at a popular restaurant, how important is the inventory for customers? The restaurant mainly deals with food inventory, and if you are constantly telling the customers you are out of this or out of that, they might reconsider and end up picking a different restaurant. The same goes for any business. If you are consistently out of stock, or if you are always unaware of the type and number of inventory, you are doing yourself a great disservice. Now, the question is, how do I keep track of my inventory?

How to keep track of your inventory?

Knowing the inventory will make you seem very professional with your customers and, in doing this, you are essentially providing good customer service. There are several programs and products available for inventory tracking. Once you are looking for a tracker, you will find there are several ones available for both use and purchase, making you able to keep track of your inventory in no time. One of them is EquipCalendar, a program specially devised to help its users in keeping track of their inventory. With EquipCalendar you will never be out of stock again, as it will serve as a easy to use tool for increasing your customers’ satisfaction.

Some Interesting Facts On Why Rental Businesses Need Software

There are many reasons as to why rental businesses of many types could benefit from using equipment rental software. Keeping track of your inventory, sales, clients, and data all on your own could at times end up costing your company more than saving it. Here at EquipCalendar, our focus is on what we can offer your business, when it comes to managing these core aspects efficiently.

Often times, small business owners will avoid using equipment rental software due to the high cost involved. Furthermore, they fear that there is such a large learning curve in order to efficiently set it up, that it would actually take way too much time away from their business in order to use it. With that said, many times they have already looked into setting up these type of services, but found that the companies they had been in touch with lacked any real value for their costs involved.

Nonetheless, while this could be true for many service providers currently out there for small business owners, here at EquipCalendar, we actually focus more on the services we can give to our clients at a economical monthly fee. Our site is about you, the rental business owner, and we provide complete calendar solutions, based around many different types of businesses that could really benefit from the software. In addition, our elite group of software developers, who have well over 15 years of experience, have put together this software to help our clients utilize the crucial aspects when running their own rental companies.

With that said, if you're a business owner, you already realize that you must keep track of your sales, scheduling and inventory in order to gain any type of real handle on your overall profit margins. However, while we do specialize in helping companies like consumer product rentals, welding equipment rentals, inflatable rentals, commercial and industrial rentals, we are not just limited to these types of service providers. Furthermore, for those who are party planners and wedding event companies that provide rentals of their equipment they too can benefit from using our equipment rental software.

In addition, trying to install new software onto your own computers could also stop many companies from even using equipment rental software. That is, until now, as we provide our equipment rental software using the cloud. What this means for you the business owner, is that there is not going to be any type of installation requirement on your part.  Furthermore, once you set up your account on our platform, there will never be any further upgrades needed. You, and your employees, will have access 24 hours a day, 7 days per week, and 365 days of the year to your events, inventory and calendar. We also offer to our clients a unlimited cap on the number of employees and staff that can access your business inventory records.

There are plenty of reasons on why using equipment rental software in order to keep proper track of your sales, and inventory should never be overlooked until the business can afford it. One such reason, is that if you're still trying to keep track of all your products and services by the old traditional paper and pencil method, you could be setting your company up for an immediate disaster should a crisis arise, such as a fire. Taking the time to ensure that you always can have your data back in such a event is crucial to ensuring your company can bounce right back when need be.

In addition, for those that provide any type of rental of products to the general public they need to be aware at all times what amount of inventory they have on hand. With that said, here at EquipCalendar, you will be able to see exactly what you have on offer within our real time tracking software capabilities. Furthermore, when you're a service provider that is running a party planning event for your clients you always want to be certain that your not over scheduling inventory in the process, and by using our software, your time management will greatly improve to ensure this never becomes a issue of having to turn clients away.

When it comes to running a small business using equipment rental software, if you take some time to do a bit of research, it might just help you to make a better educated decision on what your company is needing. Finally we would greatly encourage our viewers to visit us here at EquipCalendar, and we just may be able to provide you with an easy, affordable equipment rental software solution for your needs.